| Purchase Orders – Mandatory on Invoices Please find below important information for suppliers of Health NZ. Kia ora Supplier, We are writing to let you know that we are reinforcing our policy surrounding the purchase of goods and services at our organisation. We are doing this because of our commitment to reflect best practice in how we purchase. A ‘No PO No Pay’ framework is one of our key policies to ensure that payments are only made to suppliers and contractors where the supplied invoice contains a valid official purchase order (PO) number. (This is mandatory unless a pre-agreed exception applies.) To enable this, please ensure you: • Ask for a PO number before providing the goods or services • Include the PO number on the invoices that you will be sending us • Clearly state the entity (e.g. Waitemata – Health New Zealand, Southern – Health New Zealand) you are billing on your invoice. The billing details are on the PO. Please be aware that any invoices that do not include a current PO number may be returned and not processed from 1 September 2025, and may cause delays in payment being made. Some suppliers may be exempt from the PO requirement where the PO-first principle / pre-approval is impractical. We will contact you and confirm if this is applicable to you as a supplier. Without an agreed PO excempt status, you will be required to follow the PO-first principle. Please direct any questions or concerns to ap.invoiceresolution@ap.healthnz.govt.nz. We thank you in advance for your continued support as we update and streamline our procurement processes. We look forward to collaborating with you to establish a more seamless and efficient process for paying your invoices. Ngā mihi nui, Frank van Ham Head of Financial Services |
Kind regards
Medical Technology Association of New Zealand
Medical Technology Association of New Zealand (MTANZ)
P.O Box 74116
Greenlane Central
Auckland 1546
Tel +64 9 917 3645
Web: mtanz.org.nz
